Here’s a new update that we’re excited to share! 

• As an organizer, you will be able to reuse an Item Type that has previously been created in another event
• As an exhibitor, you only need to create items once per Community. You will also be able to decide which event you want the items displayed for
• As an organizer, you will be able to reuse any Item created in another event of the same Community

Organizers can reuse an Item Type

In Studio, when going to Items > Settings, you are now able to reuse an Item Type that has previously been created in another event within the same Community.

There is now a new search bar that allows you to find an existing Item Type and enable it for the current event. Also, a new button in the Item Type side panel allows you to “Remove the Item Type from the Event” without hard deleting it.

How does this work?

• The Item Type is added to your event
• All the sub-categories that were already created for the Item Type are also added
• All the custom fields that are attached either to the Item Type or to any sub-category are also added
• The Item Type is now shared in several events. This means that modifying any of the following will also modify it for all the events the Item Type is attached to:
  • Item Type itself
  • Sub-categories of the Item Type
  • Any custom field attached either to the Item Type or to any sub-category

Exhibitors create their items only once per Community

An Exhibitor can now create as many items as they want within an Item Type. This can then be carried over into several events within the same Community:

From the Exhibitor Center, an exhibitor can add all the items they want to the Item Type they've enabled for an event by clicking on the "ADD" button.

The exhibitor can then decide which of the items they'd like to make visible for the current event. To do this, the exhibitor can simply click on the eye icon of any item to make it visible or invisible.

For the current event, the limit on the total amount of items the exhibitor can make visible is either: 

1️. The limit of the root category of the exhibitor itself (unique per Event) OR IF NOT SET

2. The limit of the root category on the highest group the exhibitor is a member of on this event OR IF NOT SET

3. The limit of the root category (common to the whole Community)

⚠️ Warning: No matter what items are enabled for a specific event, the order of the exhibitor’s item list for a specific Item Type is consistent across the whole Community. This means modifying the order will modify it for all the events where the exhibitor is present and where the Item Type is enabled.

Organizers can reuse Items created in another event of the same Community

It is now possible to carry over an Item that has been already created in another event to a new event.

The process for this is simple. Let’s say for Event B you’d like to bring over select items that you created in Event A.

1. Go to Event A in the Studio and download the Items as an Excel file
2. Clean your Excel list so that only the Items you want to reuse remain (delete the non-relevant lines)
3. Go to Event B in the Studio, click on Add Items, and then choose the new option “Import content already existing in the Community”
4. Upload the updated Excel file
5. There you have it! All the Items that already exist won’t be duplicated but instead carried over to the new event.